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India-Republic of Korea Joint Applied R&D Programme 2017
India-Republic of Korea Joint Applied R&D Programme 2017

Status Closed

RFP Opening Date 16-Aug-2017

RFP Closing Date 03-Nov-2017 17:30 Hrs.

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Programme Summary :

This India – Republic of Korea program aims to foster and support the development of collaborative R&D projects that bring together companies, research organizations, academics and other collaborators from both countries for the joint development of innovative products or processes in the following technology sectors:

  • Climate Tech (Renewable Energy and Cleantech) 
  • About the Programme
    • This programme is based on the official Republic of Korea-India Summit - Joint Statement on large-scale joint academic and research projects, January 2014.

      Within the context of the India-Republic of Korea S&T Agreement, the two governments have created a funding mechanism through which industries (companies)and collaborating R&D/academic institutes from India and research institutes/universities and collaborating companies in Republic of Korea may seek support for joint India-Republic of Korea applied research and development (R&D) projects and other activities intended to generate new or expanded research and technology-based partnerships between the two countries.

      The objective of this programme is to respond to the global issues concerning science & technology while developing technologies that can be commercialized and localized within 2 years through joint cooperation between India and Republic of Korea.

      In India, on behalf of DST, funding and other services will be provided through Global Innovation & Technology Alliance (GITA) and in Republic of Korea, funding and other services will be provided through National Research Foundation of Korea (NRF).

      Applicants are required to review the complete application guidelines before developing and submitting a complete proposal.

      Please note that the proposal preparation guidelines should be seen as suggestions which will be helpful to applicants in preparing a proposal that addresses the issues on which the evaluation will be based. Applicants can choose to address the suggestions that they believe will strengthen their proposal.

  • About Funding & Implementing Agency
    • Department of Science & Technology (DST)

      The Department of Science & Technology (DST) was established in May 1971, with the objective of promoting new areas of Science & Technology and to play the role of a nodal department for organising, coordinating and promoting S&T activities in the country. The Department of Science & Technology (DST), Government of India has an important role in building a strong base for Research, Development and Demonstration in India and in addressing national concerns about strengthening science and technology. DST, as a national agency for strengthening the base of Science and Technology in the country has made sincere attempt to address national concerns of India in basic research.

      For more information about DST, please visit www.dst.gov.in

      Global Innovation & Technology Alliance (GITA)

      GITA is a “not–for–profit” Public Private Partnership (PPP) company promoted jointly by the Confederation of Indian Industry (CII) with 51% holding and the Technology Development Board (TDB), Department of Science & Technology (DST), Government of India (GoI) with 49% holding.

      It is an innovative mechanism between the government and Indian industry for attracting the industry’s investment in technology by mapping technology gaps, evaluating technology offers across the globe, connecting among technology developers, providers, commercializers, and funding last phase of technology development that connects the market and deployment of technology solutions.

      For more information about GITA, please visit www.gita.org.in

      Ministry of Science and ICT (MSIT)

      The MSIT assumes responsibility for affairs in the areas of science, broadcasting and ICT. Under its mission, the MSIT develops, supervises, coordinates and evaluates polices for science and technology; promotes R&D, cooperation, advancement, and business and academic partnerships in the sector; and nurtures scientists and engineers. It is also in charge of national informatization, privacy protection, online culture, the convergence and promotion of broadcasting and communication, radio frequency management, the ICT industry, the safety of nuclear power and postal services.

      For more information about MSIT, please visit www.msit.go.kr

      National Research Foundation of Korea (NRF)

      The National Research Foundation of Korea was established to support basic and fundamental research areas which are attracting great interest and investment like never before. To achieve Korea's goal of becoming a knowledge superpower, the NRF is laying the groundwork for research funding and management by promoting basic research in all disciplines.

      The National Research Foundation of Korea is the only organization in Korea that operates exclusively for the purpose of providing a wide range of support for creative research and researcher development across all disciplines from the humanities to the natural sciences. The aims of the NRF are to foster talented research manpower and ensure balanced development in the humanities, social sciences, natural sciences and engineering.

      For more information about NRF, please visit www.nrf.re.kr

  • Eligible Technology Sectors
    • The collaboration aims to promote projects that are innovative and reflecting consumer demands, so that they are market-oriented at the same time focussed on creating a new product or process that will eventually lead to commercialization.

      On this basis, this RFP 2017 is open to the applied R&D projects in major strategic area of:

      • Climate Tech (Renewable Energy and Cleantech)

      The RFP is open to projects in the above sectors, based on the merit that include Science & Technology (S&T) development leading to commercial success, social good and benefit to both countries.

  • Project Funding Support
    • Selected R&D project participants will receive funding from GITA, on behalf of Department of Science & Technology (DST) -, Government of India, in India and from NRF in Republic of Korea respectively. Funds will be provided in accordance with the national laws, rules, regulations and procedures established by each organization, and/or each jurisdiction/country.

      Although the individual type and value of individual contributions allocated to India-Republic of Korea R&D project may vary, each bilateral project must highlight the total contribution from each participating country. Total contribution may be defined as the combined value of cash, human resource effort, services and/or equipment that each country invests in an R&D project.

      Funding for R&D Project Participants in India

      GITA on behalf of the Department of Science & Technology (DST), Government of India, will fund the successful projects, as follows: 

      • Total project funding upto 50% of Indian budget as Royalty based Conditional Grant to the Indian applicants with a limit of INR 150 lakhs per project.
      • Indian industry may receive up to 50% of their part of the eligible cost on a reimbursement basis, for costs already incurred on a proportionate basis. 
      • Indian R&D organisation/academic institution may receive up to 100% of their costs (within applicable range specified above and as per proposal) on a reimbursement basis for costs already incurred.
      • DST funding support for the project must be matched equally (1:1) by Indian Industry and R&D organisation/academic institution.
      • The exact amount of funding will be approved by the Indian Project Evaluation Committee based on merit and the contribution of industry, R&D organisation and academic partners respectively.
      • Funding from other public sector sources will be taken into account when awarding grant, and applicants will be asked to declare funding from other sources in the application.

      Funding for R&D Project Participants in Republic of Korea

      On the Republic of Korea part of the project, normal funding criteria and funding instruments as well as the general funding terms of MSIP will be applied.

      The criteria for corporate contributions shall be based the Regulations on the Management of the Research and Development Projects of the Ministry of Science, ICT and Future Planning, pertaining to SMEs. However, depending on each case cash contribution may be substituted by in-kind contribution

  • Who Can Apply?
    • Each proposal must include an eligible Project Lead Applicant who would be responsible for application submission and leading the project in the two countries respectively. Although it is not mandatory, projects that engage a technology developer and a technology end-user /first customer are strongly encouraged.

      Before submitting the proposal, the heads of the principal entities (Project Leads) of both countries shall have completed negotiations on details including payment of contributions, roles and mutual responsibilities.

      Indian Applicants

      The Indian Lead will be known as the Indian Project Lead (IPL). Eligible Indian applicants must be researchers or managers of companies that operate and are headquartered in India. Academic institutions, research hospitals, other R&D institutes (including not-for-profit research institutes recognized by DST/GITA) that are headquartered and operate in India are strongly encouraged to participate in the projects as co-investigators.

      Specific criteria for eligible applicants are as follows:

      1. The Indian Project Lead (IPL) company applying for the project must be incorporated in India under the Companies Act 2013.
      2. The company must be at least 51% owned by Indian citizens over the total duration of the project.
      3. The IPL should have the required expertise and team capacity to manage the proposed project.

      Please note

      • Sole proprietors and partnership firms shall not be eligible for support under this programme.
      • Companies headquartered and owned outside India and their subsidiaries in India, or vice versa, are not eligible to receive funding from DST/GITA under this programme.

      Preferences would be given to

      Republic of Korea Applicants

      Institutions or the researchers of such institutions having research and development capabilities equivalent to those of the research institutions defined in Article 12 of the Regulations on the Management of the Research and Development Projects of the Ministry of Science, ICT and Future Planning (Nov.17, 2014).

      • Industry*, Government Research Institute or University

      * Industry: Small and Medium company under the related Regulations on the Management of the National Research and Development Projects (i.e. the Regulations on the Management of the Research and Development Projects of the Ministry of Science, ICT and Future Planning)

      • Eligible Korean applicants must have researcher(s) of for-profit companies that operate and are headquartered in Korea as a project lead or co-investigators/partners. Academic institutions, research hospitals, other R&D institutes (including not-for-profit research institutes under the regulation) that are headquartered and operate in Korea are encouraged to participate in the project as a project lead or co-investigators/partners.
      • Project Lead from ROK can be from Industry, Academia or R&D Labs

      Specific criteria for eligible applicants will be posted on NRF website: http://www.nrf.re.kr

  • Important Dates
    • Opening of the Request for Proposals/Competition  

      16 August 2017

      Closing of the Request for Proposals/Competition

      03 November 2017

      Anticipated release date of Request For Proposal/Competition results

      December/January (Tentative)

      Important Note:

      Please do not leave your submission to the last minute.

      If any technical difficulties arise or if you identify any errors in your submission, we will not be able to grant an extension to the above deadlines.

      It is your responsibility to ensure you follow the competition guidance rules and in doing so allow sufficient time to complete all of the competition requirements described in this document.

  • Type of Projects to be supported
      • Joint research, development & innovation activities including e.g. piloting, demonstration & testing
      • Projects should be innovative and user need-driven and they should lead to new products, services or processes with potential to commercialization.
      • Duration of the project is up to 24 months. After initial period of 24 months, the extension of the project could be considered for 12 months, if required, and recommended by DST for the Indian Project Lead/Partners.
      • Demonstrate the joint India-Republic of Korea project team’s capacity to manage the proposed project;
      • Articulate clear commercial goals, and associated commercialization strategies
  • Selection Criteria
    • Applicants are required to meet all of the following criteria when applying for funding under this RFP. Each proposal for an India-Republic of Korea Joint Applied R&D project must:

      Identify an eligible lead from India and Republic of Korea respectively, responsible for leading the India-Republic of Korea project and consortium, developing the R&D joint project in each jurisdiction, and officially submitting the application for funding in their country to the respective implementing agency (GITA in India and NRF in Republic of Korea). Indian and Republic of Korea co-applicants must elaborate a joint and single project proposal application. Joint project proposals must be submitted in English to both implementing agencies, based on the deadlines furnished. Unilaterally submitted proposals shall not be considered.

      Before submitting the proposal, the Project Lead/Principal Entities of both countries shall have completed negotiations on details including payment of contributions, roles and mutual responsibilities.

      Indian Applicants:

      The Indian Project Lead (IPL) (i.e. lead company) must be a commercial company that operates in and is headquartered in India. (We expect researchers or managers of these companies to be the nominated applicant.) Academic institutions, research hospitals, other R&D institutes (including not-for-profit research institutes recognised by DSTGITA) that are headquartered and operate in India are encouraged to participate in the projects as co-investigators/partners.

      Specific criteria for eligible applicants are as follows:

      • The Indian Project Lead (IPL) company applying for the project must be incorporated in India under the Companies Act 1956/2013.
      • At least 51% stake of the IPL Company must be owned by Indian citizens.
      • The IPL should have the required expertise and team capacity to manage the proposed project.

      Please note for Indian applicants:

      • Sole proprietors and partnership firms are not eligible for support under this programme.
      • Companies headquartered and owned outside India and their subsidiaries in India, or vice versa, are not eligible to receive funding from DST/GITA under this programme.

      Preferences will be given to:

      In India, where business entities are participants in a project, but with no initial involvement in R&D activities, the project must show a plan of how capabilities are going to be developed in the business entity in the following years in order to:

      • perform future R&D projects
      • develop the human resource capability within the business
      • take technologies that are being developed to market
      • develop new intellectual property, and
      • enhance the Indian technology based companies ecosystem.
      • Note that applicants must already possess basic infrastructure/test beds, prototype and developed basic Proof of Concept (PoC).

      Republic of Korea Applicants:

      Institutions or the researchers of such institutions having research and development capabilities equivalent to those of the research institutions defined in Article 12 of the Regulations on the Management of the Research and Development Projects of the Ministry of Science, ICT and Future Planning (Nov 17, 2014).

  • Project Cost Guidelines (Applicable for Indian applicants)
    • What You Can Claim as Eligible Costs for the Project?

      This document is intended for use with the RFP/Competition Guidance Document. It covers the following:

      There are ranges of costs that can be supported as your eligible project costs.

      The estimates of the costs that you use to complete the project cost must be the total costs for the project and will include costs for all activities and all participants that are involved in your section (part) of the project.

      Please Note: Any revenue generation activities cannot be included as part of project costs. Only Research & Development related activities can be included as part of project costs.

      Eligible Costs

      For a cost within your project to be eligible for funding it must:

      GITA pays your grant based on audited actual eligible costs. These costs must be incurred and paid between your project start and end dates.

      1. Labour Cost:

      You may claim the labour costs of all individuals working directly on your project. You need to list the total man-days worked by all personnel working directly on your project and briefly describe their role.

      Your eligible labour costs will be on the basis of salary amounts actually incurred and paid. You therefore cannot include any form of in-kind/goodwill contribution by staff members or costs relating to profit related pay, dividends, shares, share options, royalties or similar remuneration methods.

      The total number of working days per year for the organisation is based on full time working days per year less standard holiday allowance. Sick days, waiting time, training days and non-productive time are not eligible as part of the calculation.

      Project Management cost: 

      The costs of project management by an Indian Project Lead (IPL) on behalf of the Indian consortium (IPL and collaborating R&D organisation/academic institution are eligible and should be included within your Labour calculation. In cases where your project management is sub-contracted, a strong case should be made for the necessity and benefits of this approach.

      2. Overheads

      In every project, there are always some overheads. .  These overheads, however, will be determined by the Project Evaluation Committee (PEC), on a case to case basis, at a flat rate (percentage) to the total project cost.

      While determining the overhead flat rate (percentage), PEC will take into consideration the following:

      3. Materials Consumed

      The costs of materials to be consumed directly on your project are eligible costs, providing that they are not already included in the overheads and purchased from third parties. If material has a residual/resale value at the end of your project, costs should be reduced accordingly.

      If you are using materials supplied by associated companies or sub contracted from other consortium members then you are required to exclude the profit element of the value placed on that material - the materials should be charged at cost.

      Software that you have purchased specifically for use during your project can be included in materials.

      However, if you already own software which will be used in the project, or it is provided for usage within your consortium by a consortium member, only additional costs incurred & paid between the start and end of your project will be eligible. Examples of costs that may be eligible are those related to the preparation of disks, manuals, installation, training or customisation. Costs should be split between their component parts and allocated to the appropriate cost category.

      4. Capital Usage

      Capital usage refers to an asset utilised by your planned project, which has a useful life of more than one year, is stand-alone, distinct and moveable.

      You should provide details of capital equipment and tools to be bought for your project.

      5. Sub-contracts, Consultancy Fees (including Fees for Trial and Testing)

      Sub Contract costs relate to work carried out by third party organisations that are not part of your project or your collaborative group. You may sub contract work that is essential to the success of your project where the expertise does not exist in the collaborative group or where it would not be cost-effective to develop in-house skills for your project.

      Sub contract services supplied by associated companies should exclude any profit element and be charged at cost.

      You should name the subcontractor (where known) and describe what the subcontractor will be doing and where the work will be undertaken. We will look at the size of this contribution when assessing eligibility and level of support.

      6. Travel and Subsistence

      You should only include reasonable costs that are justified and will be incurred exclusively for the progression of the research project. Details and purpose for the expenditure, including number of staff attending, must be given.  In case of Air-travel, economy class air-fare only will be supported under the programme.

      International travel, strictly between India and counterpart country,may be supported on a case to case basis, as per the applicable norms of the Government of India.

      7. Other Costs

      Other Costs can be used for eligible costs which are not included in the above sections. Each type of cost that you include in this section should be described in the application form as to what it is, why it is eligible and so included in the costs of the project.

      Examples may include:

      Training Costs– These costs are eligible for support where they are specific to and necessary for your project. GITA may consider support for management training specific to your project but will not support ongoing training.

      Preparation of Technical Report(s)– For example, where the main objective of your project is the support of standards or technology transfer. You should demonstrate how this report is above and beyond what would normally be produced through good project management.

      Market Assessment– There is some scope for support of market assessments studies in order to more fully understand the applicability of your projects results to the intended market and to help steer your project towards exploitable ends.

      Licensing in New Technologies – Exceptionally, GITA may consider support where it makes sense to do so, for example, to avoid “reinventing the wheel”. Where imported technology makes up a large part of your project then it will be expected that there is development of that technology as part of your project.

      Patent filing costs for NEW IP generated by your project may   only be allowable for MSMEs, which will be decided on a case to case basis. These should not include legal costs relating to the filing or trademark related expenditure as these are deemed to be marketing/exploitation costs. Regulatory compliance costs are eligible if necessary to carry out your project.

      8. Project Audit, Legal and Accounting Costs

      The legal costs of setting up project or the collaboration and costs associated in conducting audits, accountant’s reports or making grant claims are ineligible.

      9. Contribution in Kind

      Contributions in Kind (CiK) are goods or services provided free of charge by a party that is NOT a member of your consortium and not subject to the terms and conditions of an Offer Letter. They can be in the form of access to facilities, supply of materials, labour or expertise but must not include a profit element.

      CiK costs must meet the usual eligibility criteria and must have been incurred and paid by the provider between the start and end of your project. Verification is normally done during the audit of your project through a CiK certificate provided by the contributing organisation.

      Contributions of this type should be shown with their value contributing to the total eligible costs of the receiving partner. Grant can be claimed and adjusted to the extent of the value determined against such contributions, if goods or services under CiK are already included in the project proposal.

      10. Cash Transfers

      Cash transfers are not allowable except under exceptional circumstances with prior agreement. Where these are allowed, the transfers are cash neutral to the total eligible costs of your project. The donating partner should show the cash value in their costs as a positive value. The receiving partner should show an equal negative value in their costs.

      Once your project commences, it will be necessary for the partners to invoice and transfer cash between them in order for this to be eligible.

      11. Cash Contributions

      If a cash contribution is being made to your project from outside of your consortium, this should be shown as a negative value in the Costs worksheet, thus reducing the eligible costs for the receiving partner and reducing their grant application.

      Non-Eligible Costs:

      For further information/clarification, please contact  Mr. Nilesh Patel at  nilesh.patel@gita.org.in

  • Application Process
    • The Application Form, Guidelines, and other relevant documents and information regarding the RFP are made available on GITA website for Indian Applicants and on the NRF website for Republic of Korea applicants for a specified period, till the last date of submission of the application.

      In India:

      Registration and submission of application:

      • Registration Process at GITA website:
      • Registration is two stage process
      • Stage I - Registrant needs to provide basic information.
      • Stage II – The system will send a Login ID and Password to the email ID provided, and ask for completion of registration. 
      • Upon completion of registration, registrants will receive an auto-generated email/SMS acknowledgement shortly after, confirming the registration along with registration number.
      • Application Submission Process:
      • Indian Project Lead needs to submit the Application online (no other mode of submission will be accepted) as per deadline.
      • Login with the same ID and password, used for Downloading for Guidelines & Application Form.
      • Complete and submit the desired Application Form by the deadline.
      • Upon Application submission, the system will send auto-generated SMS/email acknowledgement to IPL, along with application reference number.
      • Please upload the necessary documents as per deadlines as per requirements.
      • For multiple applications, IPL needs to contact GITA Program Coordinator (contact details given below).

      Only online mode of submission will be accepted.

      The Indian project lead must ensure that the content of the application form is identical to the one being submitted to NRF by the Korean project lead.

      In Republic of Korea:

      Registration and submission of application:

      • Korean applicants need to sign up for NRF websitewww.kri.go.kr. After registration, the Lead Applicants can log on to the websitewww.ernd.nrf.re.kr.
      • The Lead Applicants should fill out a basic information form and upload a proposal as well as a document of Consent to Collect, Use and Disclose Personal Information.
      • To finish the submission, the applicants have to get permission from their company or agency via the websitewww.ernd.nrf.re.kr.

      The Korean project lead must ensure that the content of the application form is identical to the one being submitted to GITA by the Indian project lead.

      Ineligible/Rejected Applications

      • Applications that do not meet the stated RFP eligibility criteria as set out in this document
      • Project proposals that are not in the prescribed template. Hand-written or email submission shall not be accepted in India. Hand-written/Email submissions shall not be accepted in ROK.
      • Applications submitted to the incorrect organisation or use the incorrect application form for the RFP.
      • Applications in which only one side (i.e. one country) has contributed its part of the proposal/application.

      Timeline for Submission

      The Indian Project Lead (IPL) and counterpart Republic of Korea Project Lead (ROKPL) are required to submit a joint Application using the templates obtained from GITA and NRF respectively. Project proposals that are not in the prescribed template or are hand-written shall not be accepted.

      Please note that application templates and requirements for Indian and Republic of Korea applicants may have variations; applicants should follow their local guidelines and should contact the local program manager in India / Republic of Korea, if they have any query regarding the application process and proposal submission.     

      All completed applications, along with requisite documents, must be submitted by Indian Project Lead (IPL) and Republic of Korea Project Lead (ROKPL) to GITA and NRF respectively on or before All above documents must be submitted by as per mentioned deadline.

      IPL and ROKPL Applicants will receive confirmation from GITA and NRF respectively upon successful receipt of the applications. 

      Applicants should follow their local guidelines and contact the nodal persons at their national funding organisations

  • Key Documents required from Indian applicants
      • Covering letter
      • Completed Full Project Proposal in Application Form along with all annexures (signed and stamped by Authorised signatory)  
      • Appendix-E - Executive Summary
      • Appendix-F - Template IPL Presentation - PEC Meeting
      • 5-minutes Video Presentation (In-house) on existing R&D Facilities, Need & Concept of the proposed R&D project (of all Indian project partner(s), in addition, may also provide for foreign project partner (desired).  
      • 8-10 photos of the Plant, Machineries, Infrastructure, Team etc.
      • Memorandum of Understanding (MoU) between Indian Project Partners
      • Commercial CIBIL of the all Industrial Project partners
      • Consumer/Commercial CIBIL of lead promoters (key promoter) of the Industrial project partners
      • Registration Certificate of all project partners from the appropriate authority including Academia/R&D Labs    
      • Collaborative Agreement between the Indian and the Republic of Korea Project Partners
      • In case of in-house R&D Centres recognized by the Department of Scientific and Industrial Research (DSIR), Government of India, copy of DSIR registration/ recognition certificate. For details, please refer tohttp://www.dsir.gov.in/forms/irdpp/Application%20for%20R&D.pdf
      • Copy of the company registration and land ownership/lease papers for the company facility
      • Copy of the Registration Certificate, issued by competent authority of all Indian Project partner(s)
      • Audited Annual Reports (including Income Tax Return, Balance Sheet, and Profit & Loss Account & Auditor’s Reports) of all Indian partners for the last three Financial Years.
      • Know Your Customer (KYC) documents of all Indian Project partner(s). KYC means Identity & Address proof of the organization. 
    •  
    • India-Republic of Korea RFP 2017 Flyer
    • India-Republic of Korea RFP 2017 Guidelines
    • India-Republic of Korea RFP 2017 Common Bilateral Application Form

  • In case you wish to receive above documents on mail please submit below
Programme Details
You are Visitor no.
3104
CONTACT US
India (GITA)

Mr. Nilesh Patel
Phone : +91 11 4288 8009

Ms. Deepanwita Mukherjee
Phone : +91 11 4288 8004

Korea, Republic Of (NRF)

Ms. Yun-Jeong Lee
Phone : +82 42 869 7739

Contact Us

Global Innovation & Technology Alliance (GITA)


4th Floor, IGSSS Building, 28 Institutional Area,
Lodhi Road, New Delhi - 110003, INDIA.

Tel: +91 11 4288 8000
Fax: +91 11 4288 8003
Email: gita@gita.org.in