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India-Canada Collaborative Industrial Research & Development Programme 2017
India-Canada Collaborative Industrial Research & Development Programme 2017

Status Closed

RFP Opening Date12-Jan-2017

RFP Closing Date25-May-2017 17:30 Hrs.

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Programme Summary :

This Canada-India program aims to foster and support the development of collaborative R&D projects that bring together companies, research organizations, academics and other collaborators from both countries for the joint development of innovative products or processes in the following technology sectors:

  • Affordable Healthcare
  • Clean Technologies
  • Water Technologies
  • Smart Cities
  • Electronic System Design & Manufacturing (ESDM), technologies focusing on:
    • Internet of Things
    • Large Area Flexible Electronics
    • Devices for Internal Security
    • Medical Electronics
    • Micro Electro Mechanical Systems (MEMS)
    • Strategic Electronics (such as Railway, Power, Telecommunication, Transportation etc)
  • About the Programme
    • Canada and India signed a bilateral “Agreement for Scientific and Technological Cooperation” during November 18, 2005. The purpose of the Agreement is to encourage, develop and facilitate cooperative activities between the two countries in Science and Technology (S&T) for peaceful purposes in fields of common interest and on the basis of equality and mutual benefit.

      Within the context of the Canada-India S&T Agreement, the two governments have created funding mechanisms through which companies (In India, R&D Organisations /Academia are eligible to join the project as Partner & get funding support and however In Canada, R&D Organisations/Academia can receive sub-contracting assignment from Canadian SME) may seek support for joint Canada-India research and development (R&D) projects and other activities intended to generate new or expanded research and technology-based partnerships between the two countries. 

      This Canada-India program aims to foster and support the development of collaborative R&D projects that bring together companies, research organizations, academics and other collaborators from both countries for the joint development of innovative products or processes. It aims to stimulate innovative R&D projects (In India, any size company are eligible however In Canada only SME are eligible for funding support) that address a specific market need or challenge; demonstrate high industrial relevance and commercial potential; and aim to deliver benefit to all participants, and more broadly, to both nations. These projects help participants to become more competitive by developing global research-based alliances with the potential to foster increased or expanded international R&D collaboration. Applicants are required to review the complete application guidelines before developing and submitting an application and associated documents.

      These information and guidelines are specific to the Canada-India Collaborative Industrial Research and Development projects submitted under the current Request for Proposal. GITA and NRC-IRAP invite Indian and Canadian participants to submit proposals for collaborative industrial research and development projects. 

  • About Funding & Implementing Agency
    • Department of Science & Technology (DST), Government of India

      The Department of Science & Technology (DST) of Government of India was established in May 1971, with the objective of promoting new areas of science & technology (S&T) and to play the role of a nodal department for organising, coordinating and promoting S&T activities in the country. The Department of Science & Technology has an important role in building a strong base for research, development and demonstration in India and in addressing national concerns about strengthening science and technology. DST, as a national agency for strengthening the base of science and technology in the country, has made a sincere attempt to address national concerns of India in basic research.

      For more information about DST, please visit www.dst.gov.in

      Ministry of Electronics & Information Technology (MeitY), Government of India

      The Ministry of Electronics and IT (MeitY) is the nodal Ministry of the Government of India for the promotion of Electronics System Design and Manufacturing. MeitY offers several schemes to incentivise investment in the sector. These include Modified Special Incentive Package Scheme (M- SIPS), Electronic Manufacturing Clusters (EMCs) among others. MeitY also takes up schemes to promote R&D and innovation in this sector. Some of the efforts taken include approval of Electronics Development Fund Policy (EDF), promoting start-ups by setting up of incubators, funding research for development of new products and technologies. MeitY also has set up Centres of Excellence in niche technology areas like nanoelectronics Large Area Flexible Electronics, security devices, etc.

      For more information on promotion of Electronics System Design and Manufacturing by MeitY, please visit www.meity.gov.in/esdm

      Global Innovation & Technology Alliance (GITA)

      GITA is a “non–for–profit” Section-8 (Companies Act 2013) Public Private Partnership (PPP) company promoted jointly by the Technology Development Board (TDB), Department of Science & Technology (DST), Government of India (GoI) and the Confederation of Indian Industry (CII).

      GITA is a unique organisation working under an innovative mechanism between the Government of India and Indian industry for attracting Indian industry’s investment in technology. GITA’s activities include mapping technology gaps; evaluating technology offers across the globe on appropriateness from techno-economic perspective for India; connecting technology developers, providers, funders; funding last phase of technology development that connects the market; and deployment of technology solutions.

      GITA is technically and administratively managed by a group of highly-skilled technical and management professionals. The group has expertise and proficiency in effective technical evaluation, fund management, networking, capacity building and outreach to stakeholders. GITA maintains a high degree of transparency and integrity in all process of project evaluation, disbursement and other competitive process. It has expertise in flexible funding mechanism (Loan / Grant / Equity) to cater to different needs to cater different need of the system.

      For more information about GITA, please visit www.gita.org.in

      The National Research Council of Canada (NRC)

      The National Research Council (NRC) is the Government of Canada's premier organization for research and development.

      NRC partners with Canadian industry to take research impacts from the lab to the marketplace, where people can experience the benefits. This market-driven focus delivers innovation faster, enhances people's lives and addresses some of the world's most pressing problems. NRC is responsive, creative and uniquely placed to partner with Canadian industry, to invest in strategic R&D programming that will address critical issues for our future.

      NRC’s vision is to be the most effective research and technology organization in the world, stimulating sustainable domestic prosperity. Its mission is to provide innovation support, strategic research, scientific and technical services to develop and deploy solutions to meet Canada's current and future industrial and societal needs.

      For more information, please visit www.nrc-cnrc.gc.ca

      NRC Industrial Research Assistance Program (NRC-IRAP)

      The Industrial Research Assistance Program is Canada's premier innovation assistance program for small and medium-sized enterprises (SMEs).

      For over 60 years, NRC-IRAP has been stimulating wealth creation for Canada through technological innovation. This is largely accomplished by providing technology assistance to small and medium-sized enterprises at all stages of the innovation process, to build their innovation capacity. NRC-IRAP helps small and medium-sized enterprises understand the technology issues and opportunities and provides linkages to the best expertise in Canada.

      For more information, please visit www.nrc-cnrc.gc.ca/irap

      Global Affairs Canada Trade Commissioner Service

      As part of Global Affairs Canada, the Canadian Trade Commissioner Service helps Canadian companies and organizations succeed globally.

      Created in 1894, the Canadian Trade Commissioner Service (TCS) has more than 120 years of experience helping Canadian companies succeed in foreign markets by promoting the economic interests of Canada in the global marketplace

      The Canadian Trade Commissioner Service has trade offices across Canada and in 161 offices around the world. The TCS can provide Canadian businesses with on-the-ground intelligence, qualified contacts, partnership opportunities and practical advice on foreign markets to help make better, more timely and cost-effective decisions in order to achieve goals abroad.

      For more information, please visit tradecommissioner.gc.ca

      Canadian International Innovation Program (CIIP)

      CIIP fosters and supports Canadian companies’ industrial research and development projects with high potential for commercialization. CIIP is co-delivered by the Trade Commissioner Service of Global Affairs Canada and the

      National Research Council of Canada - Industrial Research Assistance Program. For more information, please visit www.tradecommissioner.gc.ca/eng/funding/ciip/ciip.jsp

  • Eligible Technology Sectors
    • This RFP invites proposals in following areas:

      • Affordable Healthcare
      • Clean Technologies (including Renewable Energy, Energy Efficiency etc.)
      • Water Technologies (including Drinking Water, Water Purification, Water Desalination, Irrigation Technologies, Waste Water Treatment & Management)
      • Smart Cities (including Intelligent Transportation, Connectivity, Environment, Utility Services, etc.)
      • Electronic System Design & Manufacturing (ESDM), technologies focusing on
        • Internet of Things
        • Large Area Flexible Electronics
        • Devices for Internal Security
        • Medical Electronics
        • Micro Electro Mechanical Systems (MEMS)
        • Strategic Electronics (such as Railway, Power, Telecommunication, Transportation, etc.)

      * In India, Electronic System Design Manufacturing (ESDM) projects would be funded by MeitY. MeitY’s Funding Criteria are as under  

      • Duration of the project should not be more than 24 months from the date of receipt of fund.
      • One Indian Industry applicant (at least) and one academic institution applicant can jointly apply for one (joint) R&D project along with Canada partners.
  • Project Funding Support
    • DST/MeitY/GITA and NRC-IRAP will implement an integrated, merit-based project evaluation and selection process using their existing assessment processes. DST/MeitY/GITA and NRC-IRAP will then together identify the final list of successful applicants. All funding organisations reserve the right to apply a portfolio approach across projects in different challenge areas, subject to applications reaching the required quality threshold.

      Funds will be provided in accordance with the applicable laws, rules, regulations and procedures established by each organisation, and/or in each jurisdiction/country.

      Although the individual type and value of individual contributions allocated to an Indian / Canadian R&D project may vary, each bilateral project must demonstrate equivalent total effortfrom each participating country.

      Financial support - India

      GITA on behalf of the Department of Science & Technology (DST) and Ministry of Electronics & Information Technology (MeitY), Government of India, will fund the successful projects, as follows: 

      • Total project funding as “Grant” for Indian applicants is a maximum of INR 150 lakhs per project.
      • Indian industry share can range from INR 100 lakhs minimum to INR 125 lakhs maximum, if partnering with Indian R&D organisation/academic institution.
      • Indian R&D organisation/academic institution share can range from INR 25 lakhs minimum to INR 50 lakhs maximum.
      • Indian industry may receive up to 50% of their part of the eligible cost on a reimbursement basis, for costs already incurred on a proportionate basis. 
      • Indian R&D organisation/academic institution may receive up to 100% of their costs (within applicable range specified above and as per proposal) on a reimbursement basis for costs already incurred.
      • DST/MeitY funding support for the project must be matched equally (1:1) by Indian Industry and R&D organisation/academic institution.
      • The exact amount of funding will be approved by the Indian Project Evaluation Committee based on merit and the contribution of industry, R&D organisation and academic partners respectively.
      • Funding from other public sector sources will be taken into account when awarding grant, and applicants will be asked to declare funding from other sources in the application.
      • Royalty will be collected @ 2% per annum on Net Sales generated from the funded project from Indian Project industry partner(s) subjected to maximum recovery of the amount equal to the Sanctioned Grant to only industry partner(s).

      Financial Support in Canada

      CIIP funds will be administered by NRC-IRAP.Successful projectsare funded in the form of a non- repayable contribution, as follows: 

      In determining the actual level of financial assistance, consideration is given to:

      1. the difference that an IRAP contribution can make in terms of the firm’s technological innovation capability and capacity. In view of this criterion, consideration is given to such factors as:  project/activity selection, scale, scope, time acceleration, resources, quality of results, and need for financial assistance; and
      2. the nature and degree of technological uncertainty associated with the proposed project/activity (in the context of the potential recipient’s current level of technological capability).

      The sharing ratio of assistance to total cost of the project/activity may vary from project to project and is determined during the project due diligence process.Total government support must not exceed 75% of the overall cost of the project. The maximum support payable is $650,000 per project.

      Financial contributions are based on a portion of the direct labor costs associated with the activities of the project/activity being supported.  Contributions may also support a portion of the costs of contractorsincurred during the performance of the work specified in the contribution agreement.  Total project/activity costs and reimbursable costs are defined in an internal national guide on project costing.

      Contribution payments are made based on invoices received for actual and reasonable costs incurred or on the basis of achievement of objectives, in accordance with the basis of payment in the contribution agreement.

  • Who Can Apply?
    • Common Eligibility Criteria

      A collaboration proposing an R&D project that meets the requirements in this section is eligible to apply to this RFP and does so in accordance with the national laws, rules, regulations and procedures of their jurisdiction or country.

      Each proposal must include as a minimum:

      • An Indian registered company Project Lead (IPL), responsible for the Indian application submission, leading the Indian part of the project and communicating with the Canadian Project Lead and,
      • A Canadian incorporated company Project Lead (CPL), responsible for the Canada application submission, leading the Canadian side of the project and communicating with the Indian Project Lead.

      Collaborations must be business-led from both sides.

      Project Composition

      Any team proposing an R&D project that addresses the requirements detailed below is eligible to apply to this RFP:

      • An Indian registered company Project Lead (IPL), responsible for the Indian application submission, leading the Indian part of the project and communicating with the Canadian Project Lead and,
      • A Canadian incorporated company Project Lead (CPL), responsible for the Canada application submission, leading the Canadian side of the project and communicating with the Indian Project Lead.
      • A minimum of 50% of the total project costs must be incurred by the business partners (Canada and India).
      • Ideal duration of the Project should be 12-24 months.
      • Projects must be innovative and market-driven, leading to the proposed development of a new product or process or new/improved services, leading to ultimate commercialisation.
      • Proposals must demonstrate the joint India-Canada project team’s capacity to manage the proposed project in their respective countries.
      • Projects must articulate clear commercial goals and associated commercialisation strategies; Building on the principles of a true bilateral partnership, all projects should demonstrate equivalence in effort from the Indian and Canadian partners.
      • Applicants already possesses basic infrastructures/test beds, prototype and developed basic Proof of Concept (PoC).

      Although it is not mandatory, projects that engage an end-user/first customer are strongly encouraged in either side of the consortium.

      If successful, project consortia will be expected to demonstrate that all partners contributing to the R&D project have agreed on IP Rights and the commercialisation plan as part of the final grant agreement process. 

      Applicants from India

      The Indian Project Lead (IPL) (i.e. lead company) must be a commercial company that operates in and is headquartered in India. (We expect researchers or managers of these companies to be the nominated applicant.) Academic institutions, research hospitals, other R&D institutes (including not-for-profit research institutes recognised by DST/DeitY/GITA) that are headquartered and operate in India are encouraged to participate in the projects as co-investigators/partners.

      Specific criteria for eligible applicants are as follows:

      • The Indian Project Lead (IPL) company applying for the project must be incorporated in India under the Companies Act 1956/2013.
      • At least 51% stake of the IPL Company must be owned by Indian citizens.
      • The IPL should have the required expertise and team capacity to manage the proposed project.

      Please note for Indian applicants:

      • Sole proprietors and partnership firms are not eligible for support under this programme.
      • Companies headquartered and owned outside India and their subsidiaries in India, or vice versa, are not eligible to receive funding from DST/DeitY/GITA under this programme.

      Preferences will be given to:

      In India, where business entities are participants in a project, but with no initial involvement in R&D activities, the project must show a plan of how capabilities are going to be developed in the business entity in the following years in order to:

      • perform future R&D projects
      • develop the human resource capability within the business
      • take technologies that are being developed to market
      • develop new intellectual property, and
      • enhance the Indian technology based companies ecosystem.
      • Note that applicants must already possess basic infrastructure/test beds, prototype and developed basic Proof of Concept (PoC).

      Applicants from Canada

      Eligible Canadian applicants must be companies which operate and are headquartered in Canada.  Only those eligible for financial support from NRC-IRAP may also receive financial support from this program.  NRC-IRAP basic eligibility criteria are:

      • be a small and medium-sized enterprise in Canada, incorporated and profit-oriented;
      • have 500 or fewer full-time equivalent employees; and
      • have the objective to grow and generate profits through development and commercialization of innovative, technology-driven new or improved products, services, or processes in Canada.

      Canadian project partners are encouraged such as large firms, academic institutions, research hospitals, other institutes or research associations, and Agencies of the Crown (including Crown corporations, government institutes, government laboratories, etc.). However, CIIP funding is only available to the SME.

      India/Canada Partnerships

      • To be eligible for this RFP, projects must be focused on industrial research. Work packages that include elements of Experimental Development will be considered within projects that predominantly target Industrial Research, which can be completed within 24 months, further applicants needs to specify the date of commercialisation.
      • Canadian project lead must collaborate with an Indian project lead to form a consortium to deliver the project. There is no restriction on the number of partners in either Canada or India.
      • Projects must articulate clear commercial goals and associated commercialisation strategies.
      • Proposals must demonstrate the joint Indian-Canadian project team’s expertise and capacity to manage the proposed project in their respective countries.
      • Building on the principles of a true bilateral partnership, all projects should demonstrate equivalence in effort from the Indian and Canadian partners.
      • Successful project participants will be expected to demonstrate that all partners contributing to the R&D project have agreed on IP Rights and the commercialisation plan as part of the final funding agreement process. 

      NRC-IRAP and GITA will expect successful project participants to put in place a collaboration agreement amongst all project partners as part of the conditions of taking up the grant or contribution offer.

  • Important Dates
    • Opening of the Request for Proposals  

      12 January 2017

      Closing of the Request for Proposals

      15 May 2017

      Anticipated release date of Request For Proposal results

      August/September 2017

      Important Note:

      Please do not leave your submission to the last minute.

      If any technical difficulties arise or if you identify any errors in your submission, we will not be able to grant an extension to the above deadlines.

      It is your responsibility to ensure you follow the competition guidance rules and in doing so allow sufficient time to complete all of the competition requirements described in this document

  • Type of Projects to be supported
    • Three Types of Industrial R&D Projects are eligible under this RFP:

      • Technology Co-Development / Product Development
      • Technology Adaptation
      • Technology Validation

      1. Technology Co-Development / Product Development

      Objectives:

      • Acquisition of best-in-class technology to fill a gap in Canadian or Indian solution.

      Collaborative R&D Activities:

      • Canadian and Indian technologies to be further developed and integrated to create a “whole product”.
      • Collaborative requirements specification, design, implementation and testing.

      2. Technology Adaptation

      • Adaptation of a proven innovative product to meet new requirements in the Indian or Canadian market being entered. Example requirements: country-specific regulations and standards (e.g. communication protocols, environmental specifications); unique customer requirements in foreign market.
      • Acceleration of product adoption.

      Collaborative R&D Activities:

      • Collaborative requirements specification, design, implementation and testing of adaptations to the product.
      • Technology Adaptation activities are usually followed by Technology Validation activities (i.e. the product/technology often must be re-validated for the new foreign market).

      3. Technology Validation

      Objectives:

      • Validation of functionality, performance, quality and usability with potential early adopter customers (ideal early adopters are in the Indian or Canadian market).
      • Validation of product value proposition.
      • Acceleration of product adoption

      Collaborative R&D Activities:

      • Test plan, procedures and tools development.
      • Test execution.
      • Test results analysis and reporting.
      • Specification of technology adaptation requirements, if required.
  • Selection Criteria
      • The project should be innovative aiming to lead to a new or substantial improvement of a product, process or servicewith clear commercial potential
      • The project must show balanced effort of R&D activities and resources both in India and in Canada
      • Duration of projects will be from 1 to a maximum of 2 years.
      • The industry partners from India must contribute at-least 50% of their participation cost in the project with own economic resources. Industry partners from Canadamust contribute minimum required contribution in the project with their own economic resources as per the table provided under Project Funding Support.
      • The application will be strengthened by the participation of academic and institutional researchers as a component of the R&D project
  • Selection Criteria
      • The project should be innovative aiming to lead to a new or substantial improvement of a product, process or servicewith clear commercial potential
      • The project must show balanced effort of R&D activities and resources both in India and in Canada
      • Duration of projects will be from 1 to a maximum of 2 years.
      • The industry partners from India must contribute at-least 50% of their participation cost in the project with own economic resources. Industry partners from Canadamust contribute minimum required contribution in the project with their own economic resources as per the table provided under Project Funding Support.
      • The application will be strengthened by the participation of academic and institutional researchers as a component of the R&D project
  • Project Cost Guidelines (Applicable for Indian applicants)
    • What You Can Claim as Eligible Costs for the Project?

      This document is intended for use with the RFP/Competition Guidance Document. It covers the following:
      There are ranges of costs that can be supported as your eligible project costs.
      The estimates of the costs that you use to complete the project cost must be the total costs for the project and will include costs for all activities and all participants that are involved in your section (part) of the project.
      Please Note: Any revenue generation activities cannot be included as part of project costs. Only Research & Development related activities can be included as part of project costs.

      Eligible Costs
      For a cost within your project to be eligible for funding it must:
      GITA pays your grant based on audited actual eligible costs. These costs must be incurred and paid between your project start and end dates.
      1. Labour Cost
      You may claim the labour costs of all individuals working directly on your project. You need to list the total man-days worked by all personnel working directly on your project and briefly describe their role.
      Your eligible labour costs will be on the basis of salary amounts actually incurred and paid. You therefore cannot include any form of in-kind/goodwill contribution by staff members or costs relating to profit related pay, dividends, shares, share options, royalties or similar remuneration methods.
      The total number of working days per year for the organisation is based on full time working days per year less standard holiday allowance. Sick days, waiting time, training days and non-productive time are not eligible as part of the calculation.
      Project Management cost: 
      The costs of project management by an Indian Project Lead (IPL) on behalf of the Indian consortium (IPL and collaborating R&D organisation/academic institution are eligible and should be included within your Labour calculation. In cases where your project management is sub-contracted, a strong case should be made for the necessity and benefits of this approach.
      2. Overheads
      In every project, there are always some overheads. .  These overheads, however, will be determined by the Project Evaluation Committee (PEC), on a case to case basis, at a flat rate (percentage) to the total project cost.
      While determining the overhead flat rate (percentage), PEC will take into consideration the following:
      3. Materials Consumed
      The costs of materials to be consumed directly on your project are eligible costs, providing that they are not already included in the overheads and purchased from third parties. If material has a residual/resale value at the end of your project, costs should be reduced accordingly.
      If you are using materials supplied by associated companies or sub contracted from other consortium members then you are required to exclude the profit element of the value placed on that material - the materials should be charged at cost.
      Software that you have purchased specifically for use during your project can be included in materials.
      However, if you already own software which will be used in the project, or it is provided for usage within your consortium by a consortium member, only additional costs incurred & paid between the start and end of your project will be eligible. Examples of costs that may be eligible are those related to the preparation of disks, manuals, installation, training or customisation. Costs should be split between their component parts and allocated to the appropriate cost category.
      4. Capital Usage
      Capital usage refers to an asset utilised by your planned project, which has a useful life of more than one year, is stand-alone, distinct and moveable.
      You should provide details of capital equipment and tools to be bought for your project.
      5. Sub-contracts, Consultancy Fees (including Fees for Trial and Testing)
      Sub Contract costs relate to work carried out by third party organisations that are not part of your project or your collaborative group. You may sub contract work that is essential to the success of your project where the expertise does not exist in the collaborative group or where it would not be cost-effective to develop in-house skills for your project.
      Sub contract services supplied by associated companies should exclude any profit element and be charged at cost.
      You should name the subcontractor (where known) and describe what the subcontractor will be doing and where the work will be undertaken. We will look at the size of this contribution when assessing eligibility and level of support.
      6. Travel and Subsistence
      You should only include reasonable costs that are justified and will be incurred exclusively for the progression of the research project. Details and purpose for the expenditure, including number of staff attending, must be given.  In case of Air-travel, economy class air-fare only will be supported under the programme.
      International travel, strictly between India and counterpart country,may be supported on a case to case basis, as per the applicable norms of the Government of India.
      7. Other Costs
      Other Costs can be used for eligible costs which are not included in the above sections. Each type of cost that you include in this section should be described in the application form as to what it is, why it is eligible and so included in the costs of the project.
      Examples may include:
      Training Costs– These costs are eligible for support where they are specific to and necessary for your project. GITA may consider support for management training specific to your project but will not support ongoing training.
      Preparation of Technical Report(s)– For example, where the main objective of your project is the support of standards or technology transfer. You should demonstrate how this report is above and beyond what would normally be produced through good project management.
      Market Assessment– There is some scope for support of market assessments studies in order to more fully understand the applicability of your projects results to the intended market and to help steer your project towards exploitable ends.
      Licensing in New Technologies – Exceptionally, GITA may consider support where it makes sense to do so, for example, to avoid “reinventing the wheel”. Where imported technology makes up a large part of your project then it will be expected that there is development of that technology as part of your project.
      Patent filing costs for NEW IP generated by your project may   only be allowable for MSMEs, which will be decided on a case to case basis. These should not include legal costs relating to the filing or trademark related expenditure as these are deemed to be marketing/exploitation costs. Regulatory compliance costs are eligible if necessary to carry out your project.
      8. Project Audit, Legal and Accounting Costs
      The legal costs of setting up project or the collaboration and costs associated in conducting audits, accountant’s reports or making grant claims are ineligible.
      9. Contribution in Kind
      Contributions in Kind (CiK) are goods or services provided free of charge by a party that is NOT a member of your consortium and not subject to the terms and conditions of an Offer Letter. They can be in the form of access to facilities, supply of materials, labour or expertise but must not include a profit element.
      CiK costs must meet the usual eligibility criteria and must have been incurred and paid by the provider between the start and end of your project. Verification is normally done during the audit of your project through a CiK certificate provided by the contributing organisation.
      Contributions of this type should be shown with their value contributing to the total eligible costs of the receiving partner. Grant can be claimed and adjusted to the extent of the value determined against such contributions, if goods or services under CiK are already included in the project proposal.
      10. CashTransfers
      Cash transfers are not allowable except under exceptional circumstances with prior agreement. Where these are allowed, the transfers are cash neutral to the total eligible costs of your project. The donating partner should show the cash value in their costs as a positive value. The receiving partner should show an equal negative value in their costs.
      Once your project commences, it will be necessary for the partners to invoice and transfer cash between them in order for this to be eligible.
      11. Cash Contributions
      If a cash contribution is being made to your project from outside of your consortium, this should be shown as a negative value in the Costs worksheet, thus reducing the eligible costs for the receiving partner and reducing their grant application.
      Non-Eligible Costs:
      For further information/clarification, please contact Mr Vimal Kumar at vimal.kumar@gita.org.in

  • Application Process
    • Assessment process

      This RFP will follow a single stage process.

      GITA and NRC-IRAP will initially screen all the applications received by the application deadline for completeness of information as per the RFP guidelines.

      It is the responsibility of the Project Leads to ensure that all of the necessary information for the application has been gathered from Canadian and Indian partners and is uploaded or submitted prior to the application deadline. If there is specific information missing in an eligible application, GITA and NRC-IRAP may at their discretion contact the lead applicants requesting them to provide the missing information within a specified timescale.

      GITA and NRC-IRAP will then compile a list of the complete project proposals received and share it with each other. 

      • Proposals/applications where only one of the countries has submitted their part of the application will be deemed ineligible for the RFP and notified accordingly by their respective funding agencies.
      • Proposals/applications which do not meet the basic/key criteria as outlined in these guidelines will be excluded from the on-going RFP process, and they will be notified accordingly by their respective funding bodies.

      The agreed list of complete proposals under the RFP will be shared between DST/DeitY/GITA and NRC-IRAP/GAC. These proposals will then undergo assessment in their respective countries.

      Evaluation and selection of R&D projects

      To ensure the effective delivery of the RFP and reinforce the principles of bilateral partnership, GITA (for India) and NRC-IRAP (for Canada) will conduct parallel but independent evaluations of all applications based on the project criteria and eligibility and requirements specified in the RFP guidance, followed by a joint review. Together, the funding partners will make a joint recommendation on projects to be shortlisted for funding, based on the feedback and recommendations received from GITA (India) and NRC-IRAP (Canada) expert reviewers.

      Evaluators in both countries will review the common application form and appendices (where required) along with associated supporting documentation (where appropriate).

      Assessment Process in Canada

      A CIIP panel comprised of NRC-IRAP innovation experts will evaluate the common Application Form of all the complete applications using the Joint Project Assessment Methodology. This step of the assessment includes:

      • Partnership and partner analysis;
      • Project structure;
      • Technology and innovation; and
      • Market and competitiveness.

      Each successful applicant will be invited to submit an NRC-IRAP project proposal to their IRAP Lead ITA according to IRAP standard project development process and due diligence. The Lead ITA will assemble a team to assist the firm in accomplishing its project objectives as effectively as possible. Complexity of the technology and of the firm’s financial and legal structure, area of technology, challenges faced, potential markets, international goals, and size and scope of the project are just some of the factors the Lead ITA may use in determining the composition and size of the team. The team is there to support the firm’s needs, and some team members will be responsible for assessing the firm’s proposal. The project needs to be considered both from a business perspective and a technological perspective. The standard NRC-IRAP due diligence process assesses:

      • The business and management capabilities of the firm and the company's potential to achieve the expected results and outcomes associated with the proposed project;
      • The financial capabilities of the firm and its plan to commercialize the developed technologies; and
      • The technical aspects of the project and its potential impact on the firm.

      Assessment Process in India

      An independent panel of experts, the Project Evaluation Committee (PEC), will evaluate all the applications. The full proposal will be examined and reviewed by sectoral and financial experts. The Project Evaluation Committee (PEC) meeting will be convened by GITA and Indian Project Applicants will be invited for presentation and discussion. The schedule/venue for the presentation will be communicated by GITA to the IPL in advance, along with a check–list of supporting documents to be produced. No travel/stay allowances will be paid/reimbursed to IPL for this purpose.   

      Joint Review

      Following completion of the independent assessment processes described above in India and Canada, a joint review committee will be held, comprising representatives from the Indian and Canadian funding agencies. Final decisions on joint approvals will be made at that time. DST/DeitY/GITA and NRC-IRAP/GAC will then together identify the final list of successful applicants. All funding organisations reserve the right to apply a portfolio approach across projects in different challenge areas, subject to applications reaching the required quality threshold. The final decisions on joint approvals will be made at that time.

      GITA (India) and NRC-IRAP will communicate the final decision in writing (via e–mail/letter) to all the IPL and CPL applicants respectively.

  • Key Documents required from Indian applicants
    • In addition to submitting the Application Form and its appendices, the Indian Project Lead (IPL) will also be required to submit/upload the following:

      • Covering letter
      • Completed Full Project Proposal in Application Form along with all annexures (signed and stamped by Authorised signatory)
      • Memorandum of Understanding (MoU) between Indian Project Partners
      • In case of in-house R&D Centres recognized by the Department of
      • Scientific and Industrial Research (DSIR), Government of India,
      • Copy of DSIR registration/ recognition certificate. For details,
      • please refer to
        http://www.dsir.gov.in/forms/irdpp/Application%20for%20R&D.pdf
      • Copy of the company registration and land ownership/lease papers for the company facility.
      • Copy of the Registration Certificate, issued by competent authority of all Indian Project partner(s).
      • Audited Annual Reports (including Income Tax Return, Balance Sheet, Profit & Loss Account & Auditor’s Reports) of all Indian partners for the last three Financial Years.
      • Know Your Customer (KYC) documents of all Indian Project partner(s).
      • Appendix-E - Executive Summary (Please download the draft template from the RFP Page).
      • Appendix-F - Template IPL Presentation - PEC Meeting (Please download the draft template from the RFP Page).
      • A brief semi-professional video about the proposed technology also highlighting the existing capabilities, infrastructure of the applicants.

      The above list is indicative and GITA, in India, may seek additional documents/information from individual project applicants.


  • OR you wish to receive above documents on mail
Program Details
  • INTRODUCTION TO THE INDIA-CANADA COLLABORATIVE INDUSTRIAL RESEARCH & DEVELOPMENT PROGRAMME 2015 INDIA
    • Canada and India signed a bilateral “Agreement for Scientific and Technological Cooperation” during November 18, 2005. The purpose of the Agreement is to encourage, develop and facilitate cooperative activities between the two countries in Science and Technology (S&T) for peaceful purposes in fields of common interest and on the basis of equality and mutual benefit.

      Within the context of the Canada-India S&T Agreement, the two governments have created funding mechanisms through which companies (In India, R&D Organisations /Academia are eligible to join the project as Partner & get funding support and however In Canada, R&D Organisations/Academia can receive sub-contracting assignment from Canadian SME) may seek support for joint Canada-India research and development (R&D) projects and other activities intended to generate new or expanded research and technology-based partnerships between the two countries. 

      This Canada-India program aims to foster and support the development of collaborative R&D projects that bring together companies, research organizations, academics and other collaborators from both countries for the joint development of innovative products or processes. It aims to stimulate innovative R&D projects (In India, any size company are eligible however In Canada only SME are eligible for funding support) that address a specific market need or challenge; demonstrate high industrial relevance and commercial potential; and aim to deliver benefit to all participants, and more broadly, to both nations. These projects help participants to become more competitive by developing global research-based alliances with the potential to foster increased or expanded international R&D collaboration. Applicants are required to review the complete application guidelines before developing and submitting an application and associated documents.

      These information and guidelines are specific to the Canada-India Collaborative Industrial Research and Development projects submitted under the current Request for Proposal. GITA and NRC-IRAP invite Indian and Canadian participants to submit proposals for collaborative industrial research and development projects.

  • Next Round of RFP
    • Coming soon
  • Ongoing Partnership Development Activities
    • GITA &NRC - IRAP will provide link for partner search throughout the year
  • Current activities / Events
    • Coming soon
  • Previous RFP’s
  • RFP 2016
    • - RFP Opening Date: 23-Mar-2016

      RFP Closing Date: 31-Aug-2016

      -

Contact Us

Global Innovation & Technology Alliance (GITA)


4th Floor, IGSSS Building, 28 Institutional Area,
Lodhi Road, New Delhi - 110003, INDIA.

Tel: +91 11 4288 8000
Fax: +91 11 4288 8003
Email: gita@gita.org.in