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India-Finland Industrial Technology, R&D and Innovation Programme 2015
India-Finland Industrial Technology, R&D and Innovation Programme 2015

Status Closed

RFP Opening Date13-May-2015

RFP Closing Date19-Oct-2015

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Programme Summary :

INR 1.50 Crores grant available to the Indian company for joint co-development of collaborative Industrial R&D and innovation project with duration up to 2 years in the areas of Cleantech and Information & Communication Technologies (ICT) including Electronics System Design & Manufacturing (ESDM)

  • ABOUT THE PROGRAMME
    • India-Finland Industrial Technology, R&D and Innovation Programme 2015 between Department of Science and Technology (DST), Department of Electronics & Information Technology (DeitY), Government of India and Tekes, Finnish Funding Agency for Innovation.

      Funding support for challenging, collaborative and industry-led Research Development and Innovation (RDI) Projects between India and Finland leading to commercialization.

      The objective of this program aims funding of joint Research, Development and Innovation (RDI) activities including e.g. piloting, demonstration and testing. The projects should be innovative and user need-driven and they should lead to new products or processes with potential to commercialisation. Duration of the project should not be more than 24 months.

      In India, on behalf of DST/DeitY, funding and other services will be provided through Global Innovation & Technology Alliance(GITA), a not-for-profit company, promoted by the Confederation of Indian Industry (CII) and Technology Development Board(TDB) of the Department of Science & Technology (DST), Government of India. In Finland, funding and other services will be provided through Tekes, the Finnish Funding Agency for Innovation.

      Applicants are required to review the complete application guidelines before developing and submitting a complete proposal.

      Please note that the proposal preparation guidelines should be seen as suggestions which will be helpful to applicants in preparing a proposal that addresses the issues on which the evaluation will be based. Applicants can choose to address the suggestions that they believe will strengthen their proposal.

  • ABOUT FUNDING & IMPLEMENTING AGENCY
  • Eligible Technology Sectors
    • Current RFP invites collaborative Applications in following areas:

      1. Cleantech including for applications in Energy, Transportation, Water, Sanitation, Waste Management etc.

      2. Information & Communication Technologies (ICT), including Electronics System Design & Manufacturing (ESDM), for     applications in various sectors *, focusing on: 
             - Large Area Flexible Electronics
             - Internet of Things (IOT)
             - Technology for Internal Security
       

      DeitY’s Funding Criteria 
             • Duration of the project should not be more than 24 months from the date of receipt of fund.
             • One Indian Industry applicant (at least) and one academic institution applicant can jointly apply for one (joint) R&D           project along with Finnish partners.

      Please refer the following links for understanding under DeitY

             • Large Area Flexible Electronics 
               Click the link for detail information: http://www.deity.gov.in/content/centres-excellence-support-esdm 
             • Internet of Things (IoT) 
               IoT is a seamless connected network of embedded objects/devices, with identifiers, in which M2M communication          without any human intervention is possible using standard and interoperable communication protocols.” - Phones,          Tablets and PCs are not included as part of IoT. Click the link for detail information          http://www.deity.gov.in/sites/upload_files/dit/files/Draft-IoT-Policy%20(1).pdf 
             • Technology for Internal Security (NCETIS) 
               Click the link for detail information http://www.deity.gov.in/content/centres-excellence-support-esdm

      The current RFP, is open to projects on the above sectors, based on merit that include Science & Technology (S&T)development leading to commercial success, social good and benefit to both countries.

  • PROJECT FUNDING SUPPORT
    • In India

      Department of Science and Technology (DST) & Department of Electronics & Information Technology (DeitY), Government of India, will fund the awarded Indian projects through GITA. The awarded projects will have at least 50% industry R&D component.

      • Total project funding as Grant for Indian applicants is a maximum of INR 150 lakhs per project.
      • Indian industry share can range from INR 100 lakhs minimum to INR 125 lakhs maximum, if partnering with Indian R&D organisation/academic institution.
      • Indian R&D organisation/academic institution share can range from INR 25 lakhs minimum to INR 50 lakhs maximum.
      • Indian industry may receive up to 50% of their part of the eligible cost on a reimbursement basis, for costs already incurred on a proportionate basis, at quarterly intervals.
      • Indian R&D organisation/academic institution may receive up to 100% of their costs (within applicable range specified above and as per proposal) on a reimbursement basis for costs already incurred on a proportionate basis at quarterly intervals.
      • DST funding support for the project must be matched equally (1:1) by Indian Industry and R&D organisation/academic institution.
      • The exact amount of funding will be approved by the Indian Project Evaluation Committee based on merit and the contribution of industry, R&D organisation and academic partners respectively.
      • Funding from other public sector sources will be taken into account when awarding grant, and applicants will be asked to declare funding from other sources in the application.
      • Royalty will be collected @ 2% per annum on Net Sales generated from the funded project from Indian Project partners over the period of 10 years.

      In Finland

      Successful projects will be funded by Tekes in Finland. On the Finnish part of the project, funding criteria and funding instruments will adhere to those applied in the ‘Business with Impact program (BEAM)’ (see http://www.tekes.fi/en/programmes-and-services/tekes-programmes/beam--business-with-impact/) as well as to the general funding terms of Tekes. Further information on Tekes'' funding is available in Finnish or in English.

  • WHO CAN APPLLY?
    • The programme is open to Indian & Finnish based businesses of all sizes and research & academic organisations working in collaboration with business partners. The minimum collaboration desired is one business from India working in collaboration with one business from Finland. The joint project has to be led by businesses, with a lead business partner from both India and Finland.

      Eligible Indian Project Lead (IPL)

      Eligible Indian applicants must be researchers or managers of for-profit companies that operate and are headquartered in India. Academic institutions, research hospitals, other R&D institutes (including not-for-profit research institutes recognized by DST/DeitY/GITA) that are headquartered and operate in India are encouraged to participate in the projects as co-investigators/partners.

      Specific criteria for eligible applicants are as follows:

      • The Indian Project Lead (IPL) company applying for the project must be incorporated in India under the Companies Act 2013.
      • The company must be at least 51% owned by Indian citizens over the total duration of the project.
      • The IPL should have the required expertise and team capacity to manage the proposed project.

      Please note

      • Sole proprietors and partnership firms shall not be eligible for support under this programme.
      • Companies headquartered and owned outside India and their subsidiaries in India, or vice versa, are not eligible to receive funding from DST/DeitY/GITA under this programme.

      Preferences would be given to

      • Companies that fall under the Micro, Small and Medium Enterprises (MSME) category, as defined by the Government of India. For definition of MSME, please refer to http://www.dcmsme.gov.in/ssiindia/defination_msme.htm
      • Companies having partnership with Government funded Indian Academic and R&D Institutions
      • Companies having in-house R&D Centre which is recognized by the Department of Scientific and Industrial Research (DSIR), Government of India. For details, please refer to http://www.dsir.gov.in/forms/irdpp/Application%20for%20R&D.pdf

      Eligible Finnish Applicants

      On the Finnish side, Tekes will only finance company projects in this RFP. Research collaboration with academic or other institutions can be included as purchased services in company projects. Special emphasis will be on MSMEs.

  • IMPORTANT DATES
      • Launch of Request for Proposal : May 13, 2015
      • Last Date of Submission of Full Application Form / Proposal : October 19, 2015
      • Release of Request for Proposal Results (tentative) : January 2016

      Note: The above timeline/schedule is indicative only and is subject to change.

      Important Note: Please do not leave your submission to the last minute. If any technical difficulties arise or if you identify any errors in your submission, we will not be able to grant an extension to the above deadlines. It is your responsibility to ensure you follow the competition guidance rules and in doing so allow sufficient time to complete all of the competition requirements described in this document.

  • TYPES OF PROJECTS TO BE SUPPORTED
      • Joint Research, Development and Innovation (RDI) activities including e.g. piloting, demonstration and testing.
      • Projects should be innovative and user need-driven, and they should lead to new products, services or processes with potential to commercialization while also having favourable societal impacts.
      • Duration of the project should not be more than 24 months
  • SELECTION CRITERIA
      • The project idea to be supported should be innovative aiming to lead to a new product, process or service with both clear commercial potential and favourable societal impacts, and where appropriate, the generation of new IP
      • The project should as a minimum have two lead companies, one from each respective country, with a desire to collaborate in R&D activities.
      • The project should be up to 2 years in duration.
  • PROJECT COSTS (GUIDANCE FOR INDIAN APPLICANTS)
    • What You Can Claim as Eligible Costs for the Project?

      This document is intended for use with the RFP Guidance Document. It covers the following:

      • Eligible project costs: What you can claim as eligible costs for the project
      • Costs which are not eligible for funding
      • Items to be included in project costs

      There are ranges of costs that can be supported as your eligible project costs.

      The estimates of the costs that you use to complete the project cost must be the total costs for the project and will include costs for all activities and all participants that are involved in your section(part)of the project.

      Please Note: Any revenue generation activities cannot be included as part of project costs. Only Research & Development related activities can be included as part of project costs.

      Eligible Costs

      For a cost within your project to be eligible for funding it must:

      • be incurred and paid between your project start and end dates.
      • meet the eligibility criteria in the categories listed below.

      GITA pays your grant based on audited actual eligible costs. These costs must be incurred and paid between your project start and end dates.

      Labour Cost »

      You may claim the labour costs of all individuals working directly on your project. You need to list the total man-days worked by all personnel working directly on your project and briefly describe their role.

      Your eligible labour costs will be on the basis of salary amounts actually incurred and paid. You therefore cannot include any form of in-kind/goodwill contribution by staff members or costs relating to profit related pay, dividends, shares, share options, royalties or similar remuneration methods.

      The total number of working days per year for the organisation is based on full time working days per year less standard holiday allowance.Sick days, waiting time, training days and non-productive time are not eligible as part of the calculation.

      Project Management cost :

      The costs of project management by an Indian Project Lead(IPL)on behalf of the Indian consortium(IPL and collaborating R&D organisation/academic institution are eligible and should be included within your Labour calculation. In cases where your project management is sub-contracted, a strong case should be made for the necessity and benefits of this approach.

      Overheads »

      In every project, there are always some overheads. These overheads, however, will be determined by the Project Evaluation Committee(PEC),on a case to case basis, at a flat rate(percentage)to the total project cost.

      While determining the overhead flat rate(percentage),PEC will take into consideration the following:

      • Board and Senior Management Salaries and Fees should relate to the executive function of the organisation(e.g. Board of Directors).You should only include senior staff members that are purely strategic or administrative in function NOT income generating or customer facing/selling. You should NOT include distribution/supply chain, selling or marketing senior staff.
      • Administrative support functions include HR, finance, IT, site services and any other administrative support activities. You should NOT include income generating functions or related functions such as distribution/supply chain, selling or marketing.
      • Bonuses, awards, profit related pay, company car expenses and any discretionary benefits to staff are ineligible.
      • Sales, Marketing and Account Management costs are ineligible.
      • Entertainment and hospitality costs are ineligible.
      • Patent maintenance costs are eligible but should NOT include new filings and search fees in new territories or costs relating to Trademarks.
      • General, site and utility costs should be relevant to administrative facilities NOT operational/production facilities.
      • Non-productive time or waiting time between projects is ineligible.
      Materials Consumed »

      The costs of materials to be consumed directly on your project are eligible costs, providing that they are not already included in the overheads and purchased from third parties. If material has a residual/resale value at the end of your project, costs should be reduced accordingly.

      If you are using materials supplied by associated companies or sub contracted from other consortium members then you are required to exclude the profit element of the value placed on that material - the materials should be charged at cost.

      Software that you have purchased specifically for use during your project can be included in materials.

      However, if you already own software which will be used in the project or it is provided for usage within your consortium by a consortium member, only additional costs incurred & paid between the start and end of your project will be eligible. Examples of costs that may be eligible are those related to the preparation of disks, manuals, installation, training or customisation. Costs should be split between their component parts and allocated to the appropriate cost category.

      Capital Usage »

      Capital usage refers to an asset utilised by your planned project, which has a useful life of more than one year, is stand-alone, distinct and moveable.

      You should provide details of capital equipment and tools to be bought or consumed on your project. You should calculate a ‘usage’ value by taking the purchase cost(or net present value at the start of your project, if the equipment is already owned) less it’s expected residual value at the end of your project. This value is then multiplied by the percentage that your project will be utilising the equipment. This final value represents the eligible cost to your project.

      Sub-contracts, Consultancy Fees(including Fees for Trial and Testing) »

      Sub Contract costs relate to work carried out by third party organisations that are not part of your project or your collaborative group. You may sub contract work that is essential to the success of your project where the expertise does not exist in the collaborative group or where it would not be cost-effective to develop in-house skills for your project.

      Sub contract services supplied by associated companies should exclude any profit element and be charged at cost.

      You should name the subcontractor(where known)and describe what the subcontractor will be doing and where the work will be undertaken. We will look at the size of this contribution when assessing eligibility and level of support.

      Travel and Subsistence »

      You should only include reasonable costs that are justified and will be incurred exclusively for the progression of the research project. Details and purpose for the expenditure, including number of staff attending, must be given. In case of Air-travel, economy class air-fare only will be supported under the programme.

      International travel, strictly between India and UK, may be supported on a case to case basis, as per the applicable norms of Government of India.

      Other Costs »

      Other Costs can be used for eligible costs which are not included in the above sections. Each type of cost that you include in this section should be described in the application form as to what it is, why it is eligible and so included in the costs of the project.

      Examples may include:

      Training Costs – These costs are eligible for support where they are specific to and necessary for your project. GITA may consider support for management training specific to your project but will not support ongoing training.

      Preparation of Technical Report(s) – For example, where the main objective of your project is the support of standards or technology transfer. You should demonstrate how this report is above and beyond what would normally be produced through good project management.

      Market Assessment – There is some scope for support of market assessments studies in order to more fully understand the applicability of your projects results to the intended market and to help steer your project towards exploitable ends.

      Licensing in New Technologies – Exceptionally, GITA may consider support where it makes sense to do so, for example, to avoid “reinventing the wheel”. Where imported technology makes up a large part of your project then it will be expected that there is development of that technology as part of your project.

      Patent filing costs for NEW IP – generated by your project may only be allowable for MSMEs, which will be decided on a case to case basis. These should not include legal costs relating to the filing or trademark related expenditure as these are deemed to be marketing/exploitation costs. Regulatory compliance costs are eligible if necessary to carry out your project.

      Project Audit, Legal and Accounting Costs »

      The legal costs of setting up project or the collaboration and costs associated in conducting audits, accountant’s reports or making grant claims are ineligible.

      Contribution in Kind »

      Contributions in Kind(CiK)are goods or services provided free of charge by a party that is NOT a member of your consortium and not subject to the terms and conditions of an Offer Letter. They can be in the form of access to facilities, supply of materials, labour or expertise but must not include a profit element.

      CiK costs must meet the usual eligibility criteria and must have been incurred and paid by the provider between the start and end of your project. Verification is normally done during the audit of your project through a CiK certificate provided by the contributing organisation.

      Contributions of this type should be shown with their value contributing to the total eligible costs of the receiving partner. Grant can be claimed and adjusted to the extent of the value determined against such contributions, if goods or services under CiK are already included in the project proposal.

      Cash Transfers »

      Cash transfers are not allowable except under exceptional circumstances with prior agreement. Where these are allowed, the transfers are cash neutral to the total eligible costs of your project. The donating partner should show the cash value in their costs as a positive value. The receiving partner should show an equal negative value in their costs.

      Once your project commences, it will be necessary for the partners to invoice and transfer cash between them in order for this to be eligible.

      Cash Contributions »

      If a cash contribution is being made to your project from outside of your consortium, this should be shown as a negative value in the Costs worksheet, thus reducing the eligible costs for the receiving partner and reducing their grant application.

      Non-Eligible Costs:

      • Input VAT, Excise Duty;
      • Interest charges, bad debts, profits, advertising, entertaining;
      • Hire purchase interest and any associated service charges;
      • Production, quality control/assurance, distribution, supply chain or selling costs or activities;
      • Advertising and marketing costs or activities;
      • Entertainment and hospitality costs;
      • Profit earned by a subsidiary or by an associate undertaking work sub-contracted out under your project;
      • Inflation and contingency allowances;
      • The value of existing assets such as IPR (not developed as part of this project), data, software programme and other exploitable assets that any of the collaborators contribute towards your project;
      • Project audit or legal costs. The legal costs of setting up your project or the collaboration and costs associated in conducting audits, accountant’s reports or making grant claims;
      • Sick days, waiting time and non-productive time;
      • Bonuses, awards, profit related pay, company car expenses and any discretionary benefits to staff.
      • Project audit fees

      For further information/clarification, please contact Mr Vimal Kumar at vimal.kumar@gita.org.in

  • Application Process
    • Indian and Finnish Co-Applicants must develop a unique project proposal application that shall be submitted in English using the Application Form, provided by the implementing agency, GITA and Tekes, simultaneously within the deadline of the RFP.

      The Application Form, Guidelines, and other relevant documents and information regarding the RFP are made available on GITA website for Indian Applicants and on the Tekes website for Finnish applicants for a specified period, till the last date of submission of the application.

      In India:

      Registration and submission of application:

      • Indian participants should, first, register at GITA website www.gita.org.in.
      • Upon registration, applicant will receive an auto-generated email acknowledgement in a short span confirming the registration.
      • Post registration, applicants will be able to access and download RFP forms and common guidelines to apply for funding under the India-Finland Programme.
      • Indian Project Lead would submit the duly filled identical application to Program Coordinator, GITA through email submission as per deadline.
      • The Lead Applicant can subsequently log in and upload the completed application form at GITA website. Upon submission of the online application, the applicant will receive a confirmation email at the registered email ID, if applicable. OR submit application via email to provided email Ids.

      The Indian project lead must ensure that the content of the application form is identical to the one being submitted to Tekes by the Finnish project lead.

      In Finland :

      Finnish applicants shall make their applications following Tekes' normal guidelines and using Tekes' online services http://www.tekes.fi/en/online/ .

      Timeline for Submission

      Applicants should follow their local guidelines and contact the nodal persons at their national funding organisations, if any further clarification regarding the application process or proposal submission is required. Contact details are given below:

      Indian side (GITA)
      Global Innovation & Technology Alliance (GITA)
      4th Floor, IGSSS Building,
      28 Institutional Area, Lodi Road,
      New Delhi - 110003, INDIA
      Contact person: Mr Vimal Kumar
      Email: vimal.kumar@gita.org.in
      Website: http://www.gita.org.in/

      Finnish side (TEKES)
      Finnish Funding Agency for Innovation (Tekes)
      Kyllikinportti 2, P.O.Box 69
      FI-00101 Helsinki, Finland
      Contact persons:
      Pia Salokoski
      Email: pia.salokoski@tekes.fi
      Christopher Palmberg
      Email: christopher.palmberg@tekes.fi
      Website: http://www.tekes.fi/en/online/

  • Key Documents Required from Indian Applicant
    • Documents required during application stage »

      The Indian Project Lead (IPL) and counterpart Finnish Project Lead(FPL) are required to submit a joint Application using the templates obtained from GITA and Tekes respectively. Project proposals that are not in the prescribed template or are hand-written shall not be accepted.

      In addition, Please upload following documents (soft copy/ scan copy)at the time of online submission:

      • Completed Full Project Proposal in Application Form along with all annexures (signed and stamped by Authorised signatory)
      • Memorandum of Understanding (MoU) between Indian Project Partners
      • Collaborative Agreement between the Indian and the Finland Project Partners
      • In case of in-house R&D Centres recognized by the Department of Scientific and Industrial Research (DSIR), Government of India, copy of DSIR registration/recognition certificate. For details, please refer to http://www.dsir.gov.in/forms/irdpp/Application%20for%20R&D.pdf
      • Copy of the company registration and land ownership/lease papers for the company facility
      • Copy of the Registration Certificate, issued by competent authority of all Indian Project partner(s)
      • Audited Annual Reports (including Income Tax Return, Balance Sheet, Profit & Loss Account & Auditor’s Reports) of all Indian partners for the last three Financial Years.
      • Know Your Customer (KYC) documents of all Indian Project partner(s)
      • Covering letter
      Documents required during Agreement Signing Phase »
      • Credit Rating along with rationale by external rating agency, if any
      • Constitutional documents (MOA,AOA,COI,COB)
      • Board Resolution under section 179 of the Companies Act 2013 for seeking financial assistance from GITA
      • Board Resolution or Special Resolution passed by the members, as may be applicable, under section 186, of the Companies Act 2013
      • Special Resolution passed by the members under section 180(1)(a) of the Companies Act 2013. (B13Existing resolution passed in general meeting held before September 12, 2013 under section 293 of the Companies Act,1956 is valid for one year i.e Sept 11, 2014
      • Latest Shareholding pattern
      • KYC document of Authorised Signatories- 2 photos & Signature Verification (SV), PAN card & Address proof.
      • Acceptance of Grant Sanction Letter by the authorised signatory backed up by the Board resolution.
      • Opening of a designated bank account in Schedule Commercial Bank in India and No Lien letter, issued by the bank on its letterhead.
      • Certificate from Company Secretary about all statutory compliances.
      • Auditor's Certificate that all statutory dues have been paid by the Company till date.
      • Agreement between GITA and Indian Project Partners.
      • (GITA to procure Non-judicial stamp papers locally. The agreement should also be executed in the office of the lender at Delhi, INDIA).
      • Compliance with the provisions of Companies Act 2013 for affixation of Common Seal in Delhi, if the registered office of the borrower is outside Delhi.
      • Undertaking from the Promoters regarding compliance with the provisions of Grant Agreement - to be notarised .
      • Short Fall Undertaking from the promoters - to be notarized.
      • Demand Promissory Note on revenue stamp (cross signature by authorised signatories)
      • Letter of Right of Lien/Set-off
      • Disbursement Request Letter
      • Post Dated Cheque for Grant amount (to cover situation of default/non-compliance in terms of the Agreement)
    •  
    • India-Finland Industrial Technology, R&D and Innovation Prog 2015 (Flyer)

  • OR you wish to receive above documents on mail
Program Details
CONTACT US
India (GITA)

Mr. Vimal KUMAR
Phone : 011 4288 8015

Ms. Deepanwita Mukherjee
Phone : 011-42888004

Finland (Tekes)

Pia Salokosi
Phone : +358 2950 55672

Christopher Palmberg
Phone : +358 2950 55966

Contact Us

Global Innovation & Technology Alliance (GITA)


4th Floor, IGSSS Building, 28 Institutional Area,
Lodhi Road, New Delhi - 110003, INDIA.

Tel: +91 11 4288 8000
Fax: +91 11 4288 8003
Email: gita@gita.org.in